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Jiwa Special Pricing - Debtor Price Groups

In this article we will be looking at how to create and maintain Debtor Price Group price elements in Jiwa.

This article has been prepared using Jiwa v7.0.115, if you are running an earlier version of Jiwa 7 some functionality may not be available.

Before proceeding please ensure that you have reviewed our article Jiwa Special Pricing - Price Schemes.

 

Overview

The Debtor Price Groups matrix is one of three (3) matrices that are inventory item specific.

Price elements in this matrix are typically used when setting up discounts, substitute or promotional pricing for Debtors (Customers) that are grouped together based on pricing levels using the Debtor Price Groups.

In Jiwa v7.0.115 the matrix was updated to include price element start and end dates.

If you need to set up special pricing based on other group methods you may also consider the following options;

  • Classifications,
  • Groups,
  • Inventory Debtor Classification, or
  • Selling Prices

In this article we will be looking at two (2) different methods of setting up and maintaining Debtor Price Groups prices;

  • Inventory Maintenance form, and
  • Sell Prices form

 

Debtor Pricing Groups

Before we can start to create special pricing or set up promotions based on Debtor Pricing Groups we must first set-up our price groups and link our Debtors (Customers) to a group.

From the Debtors module select Configuration | Pricing Groups

 

Add new price groups by entering in the group name in the Description field

Tick the Default check box on the default price group.

 

Select Save from the menu ribbon to save your updates.

To link your Debtor to a group load the Debtor account into the Debtor Maintenance form and move to the Financials | Pricing tab.

Select the applicable group from the Price Groups available list.

 

 

Inventory Maintenance Form

From the Inventory menu select Inventory Maintenance

 

Load the inventory item that the discount is applicable for into the form.

Move to the Prices | Debtor Price Group tab

 

Select the Debtor Price Group that the price element is applicable to by clicking on the lookup icon next to the Debtor Price Group field to bring up the search window.

Enter in the pricing details.

Field Description
Debtor Price Group

Applicable Debtor Price Group

Note: When this field is left blank then it is implied that the price element is applicable to all Debtors.

Note Note about the pricing element.
Use Qty Break Tick this option if the discounted price is based on a quantity break
Quantity Break This field is enabled when the Use Qty Break field is ticked.  Enter in the quantity break that is applicable.  If tiered quantity breaks have been agreed to create a new line for each quantity break applicable
Source

Which price is to be used when calculating the new sell price.

This field is only applicable when applying a percentage or actual amount discount.  The options available include Sell Price, Last Cost, RRP and Sell Prices 1 - 10 (P1-P10)

Mode

The mode determines how the new sell price is calculated, the available options are;

  1. Percentage - percentage discount or increase applied to the source price selected
  2. Actual - a fixed dollar value that is added to or deducted from the source price selected
  3. None - a fixed amount, this option is used for substitute pricing
Amount

The value entered into this field is used to calculate the NewPrice.

When entering in a percentage or actual discount amount the value entered into this field must be entered in as a negative value.  For example 10% discount or $25 discount is entered as -10.0, -25.0 respectively.

When basing your price on the Last Cost + margin then the value entered into this field must be entered in as a positive value.  For example 25% or $50 dollar increase is entered as 25.0, 50.0 respectively.

When using the mode None the value entered into this field is the new price

NewPrice

This field displays the calculated new Debtor Specific price that will be applicable to this item.  The field is a read only field and is calculated based on the options selected in the preceding fields .

Start Date

This is the date that the specific price is to apply from.  The field automatically defaults to the current login date however can be overridden if required.

End Date

This is the date that the specific price is to end.  The field automatically defaults to the 20 years from the login date however can be overridden if required.

 

The following example demonstrates the different ways in which Debtor Price Group prices can be set up. 

 

When a Debtor Price Group is not linked to a price element as in the two (2) examples above then it is implied that the price element is applicable to all Debtors.

 

 

Sell Prices Form

The Sell Prices form was introduced in Jiwa version 7.0.115, this form provides a central location were all pricing elements can be viewed and updated from.  New pricing elements can also be created in this form.

To access the form from the Inventory module select Configuration | Sell Prices

 

Move to the Inventory | Debtor Price Group tab

 

Debtor Price Groups can be added, updated or deleted from this form.

To add a new price element in this matrix move to the last blank line and start entering the details.

To delete a price simply click on the rubbish bin icon next to the price

 

To update a price simply change the required fields.  Fields that are not greyed out are editable.

 

To save any changes made in this form and update the inventory items click on Save from the menu ribbon.

 

The contents of the grid can be copied to Excel by selecting the Select All option

 

Pressing Ctrl + C on your keyboard then pasting into Excel.

A report on all Debtor Price Groups will be available in an upcoming Jiwa release.

 

This video is best seen on the full screen. Just click on the icon at the bottom right of the video (see image below).

To exit full screen just press escape 

 

VideoFullScreen.jpg

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